Stellen

Administrative & Back Office Coordinator (h/f/d) 100%
Keep administration, finance, HR and office operations running smoothly - with a varied role, plenty of responsibility and direct interaction with management.
Administrative & Back Office Coordinator (h/f/d) 100%
Location: Lausanne | 100% | On-site | Start: As soon as possible or by agreement
For one of our clients, a dynamic company in the biotech / healthcare sector, we are looking for a reliable and well-organized Administrative & Back Office Coordinator (h/f/d). In this versatile role, you will be a key point of contact for administrative, financial and organizational matters, ensuring that day-to-day operations run smoothly and efficiently.
Your Responsibilities
Manage day-to-day administration and back-office activities, including company records, contracts and internal documentation
Process and track invoices, expenses and payments and prepare documentation for accounting, fiduciary services and Swiss VAT reporting
Support HR administration and coordinate onboarding and offboarding, including access, equipment and documentation
Ensure smooth office operations and coordinate suppliers, purchases, equipment, maintenance and external service providers
Support management with meetings, scheduling, travel arrangements and general coordination
Keep website content, presentations and company materials up to date and support LinkedIn and other communication channels
Monitor deadlines, open tasks, contracts and ongoing administrative topics, ensuring that nothing falls through the cracks
Your Profile
You have experience in administration, back office, bookkeeping, office management or a similar role
You have good practical knowledge of invoicing, expenses, bookkeeping and cost tracking
You have experience with HR administration and employee onboarding
You are confident using Excel or Google Sheets and comfortable working with digital tools
You are structured, proactive, independent and detail-oriented, with the ability to manage multiple topics simultaneously
You have strong written and spoken English skills; French is highly desirable
Experience in a startup, biotech, medtech, healthcare or technical environment is an advantage, but not essential
What We Offer
A varied and versatile position covering administration, finance, HR, office management and communication
A high level of autonomy and responsibility, with the opportunity to actively shape processes and workflows
Direct collaboration with management and a wide range of internal and external stakeholders
A central cross-functional role with insight into different areas of the business
A dynamic and modern working environment in Lausanne
The opportunity to contribute your own ideas and improve administrative processes
A role where your organization, reliability and initiative have a direct impact on the company
Are you interested?
Then we look forward to receiving your complete application. This is a great opportunity to bring your organizational skills to a versatile role and make a direct contribution to the smooth running of our client's business. We look forward to getting to know you!